OHCA practice stores client files under lock and key for 7 years after the last session.All HIPAA documentation will be kept on file for a minimum of 6 years.All OHCA clinicians receive training concerning HIPAA laws and compliance and will continue to attend trainings as required by law.OHCA follows all Ethical Codes and State Laws, which help in securing your information.OHCA does not use any of your PHI for marketing purposes and does not sell any information to outside entities.If there is a breach regarding your PHI, OHCA will personally contact you to let you know the extent of the breach and what is being done to contain the situation.If there are any complaints filed against me, this will be recorded on OHCA agency Complaints Form.are retired, they are sanitized of information before recycling. When electronic devices, such as cell phones, computers, etc.Computer notes are encrypted and require password to access and/or view.Computers, emails, and cell phones contain password protection and have limited user access.Open Heart Counseling of Austin PLLC takes certain precautions to help decrease the likelihood that your Personal Health Information is compromised. Email/texts messaging providers can keep a copy of each email/text on their servers, where it might be accessible to employees, etc.Email accounts can be "hacked", giving a 3rd party access to email content and addresses.Mis-delivery of email/text to an incorrectly typed address or number.Please be aware of the risks taken when sharing personal information this way: At your own risk, you can choose to opt-in to electronic communication by signing an authorization form provided by OHCA. In Judicial Proceedings- OHCA may disclose your or your child’s health information in any criminal or civil proceeding if a court or judge has issued a court order or subpoena that requires us to disclose it.Īll considerable measures have been taken to ensure confidentiality of emails/texts sent and received but, these forms of communication are not encrypted.Serious Threat to Health or Safety- OHCA may use or disclose health information about you or your child if the clinician believes the use or disclosure is needed to prevent a serious and immediate threat to the health and safety of yourself, a person or the public.Victims of Abuse, Neglect, or Domestic Violence- If any clinician of OHCA believes you or your child are victims of abuse, neglect, or domestic violence, the clinician may disclose health information about you or your child to a governmental agency that requires such reports as mandated by Texas law.How Open Heart Counseling of Austin PLLC Uses and Discloses Your Information All privacy and security questions, requests, and concerns should be directed to Lacey Fisher and she will be responsible for handling them.Lacey Fisher, LPC-S, RPT-S, PMH-C is the designated Privacy Officer and Security Officer for (OHCA).Please review it carefully.ĭesignated Privacy and Security Officer for Open Heart Counseling of Austin PLLC The following notice tells you about the duty to protect your PHI, how the practice/staff of the practice may use or disclose your health information, your privacy rights, and how you can gain access to it. Protecting the security and privacy of clients’ Personal Health Information (PHI) is very important to Open Heart Counseling of Austin PLLC (OHCA).
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